First Nations Council Terms of Reference
- Quorum for meetings will be six (6) members of the committee.
- Membership will consist of up to two (2) representatives from each Band within the College region; representation from Native Friendship Centres, Regional member of the Northwest region Metis Provincial Council, Wilp Wilxo’oskwhl Nisga’a, other affiliated First Nations institutions within the College region, NWCC First Nations Access Coordinators and a NWCC Administration representative.
- FNC shall encourage participation from all Nations within the Northwest region.
- First Nations students shall be encouraged to participate in FNC meetings: three (3) Aboriginal student representatives from the Prince Rupert, Smithers and Terrace regions. All students will participate in voting for the three (3) Aboriginal representatives.
- Persons or groups wishing to gain the First Nations Council's input on various education issues should forward their requests in writing to the Chair of FNC. This will ensure that the item is placed on the agenda for the next scheduled meeting, allowing for timely discussion and full participation of all members of the FNC.
- NWCC representatives will be exempt from the position of Chair or Vice-Chair.
The position of Chair will be a two (2) year term and will be selected by the members of the FNC. The responsibilities of the Chair will include:
• Call meetings and set agenda;
• Chair meetings of the Council;
• Approve meeting information packages prior to their distribution to the membership;
• Attend meetings of the NWCC Board of Governors as a representative of FNC;
• Attend meetings of the Education Council as a FNC representative;
• Sit on committees of FNC as an ex-officio member.
- A Vice-Chair will be selected every two (2) years by members of the FNC. The Vice-Chair will be responsible to chair meetings in the absence of the Chair and/or attend other FNC related meetings.
- Clerical support for FNC will be provided by NWCC Administration. The minutes will be typed and distributed after each meeting and the information package distributed one week in advance of the meetings. Clerical support will also make appropriate arrangements for meetings of the FNC and sub-committees.
- Meetings will be scheduled every four (4) to six (6) weeks. The FNC will endeavour to hold meetings in various regions of the College, as per the NWCC Board of Governors policy.
- The FNC will make the “Stepping Stones” document of 1995 a living document ensuring the recommendations of the report are enacted for the benefit of all people residing in the region.
- The Council will have a Strategic Action Plan that is part of the College’s planning processes. This document will be reviewed quarterly and changes made as deemed necessary by the members of the FNC.
- The Standing Committees of First Nations Council arise from the issues raised in the Stepping Stones document and each committee holds responsibility in the creation and maintenance of the Strategic Action Plan. The Standing Committees shall be as follows:
Curriculum and Programming
This committee will address First Nations curriculum design, content and evaluation. Programming aspects will include program promotion, First Nations staff recruitment, location, methods of delivery and other related issues.
Cultural Awareness and Student Issues
This committee will address Cultural Awareness issues and will assist members of the College community in increasing their levels of cultural competency. They will also deal with student issues as they relate to education concerns around service and delivery.
• Other committees may be struck to deal with specific issues, as they arise.
• FNC shall ensure representation on all College committees where feasible.
• Standing Committees will meet between FNC meetings as necessary.
• Each member of the FNC is encouraged to join at least one Standing Committee or College committee.
Conflict of Interest
- All Council members should conduct themselves in such a manner that they will not enter into a conflict of interest with the College. Given the nature of the Council’s discussions, members may occasionally find themselves in potential conflict of interest.
- A conflict of interest arises when a Council member’s private interests supersedes or competes with his/her dedication to the interests of the College and/or First Nations Council.
- Council Members must declare a conflict of interest prior to discussion of an issue. Upon declaration of a conflict, the minutes shall duly note the declaration and the Council member should refrain from discussing that particular issue, unless otherwise requested by the Chair.